Especially in times like these, any job companies list publicly are likely to garner a lot of interest. As a hiring manager, that means you may have hundreds of resumes and cover letters to sift through - in addition to whatever other duties come with your role. As such, saving any amount of time per candidate can add up incredibly quickly, giving you potentially dozens of hours back.
The following steps should help you do just that:
1) Collaborate on what an ideal candidate looks like before you begin
First and foremost, the best way to save time is to know which candidates you can dismiss out of hand, according to LinkedIn. But when you only have a vague idea of what the manager or team members want in a colleague or think are the most important skills or experience levels, that means you have to consider more candidate. Knowing what to prioritize will go a long way.
2) Clear your schedule
One of the most common ways to waste time is multitasking, LinkedIn advised. Giving half your attention to two things simultaneously makes you less effective at both. If you really want to plow through some resumes, make sure you're not doing anything else - and not being bothered.
3) Keep communications short
You don't have to respond to every message you receive, and those you do respond to shouldn't include novel-length replies, LinkedIn further noted. Instead, focus on treating your responses like tweets: under 280 characters or so. You might also want to have a template you copy and paste for rejections or to schedule follow-ups.
4) Make to-do lists
Seeing the finish line is a great motivator to get there, so knowing what you have to accomplish in a given day or week will help you move more quickly through the job search process, according to ZoomInfo. Making to-do lists ensures you don't forget anything and keeps you moving along productively throughout that time.
5) Don't get bogged down in checking other email
You likely have a lot of resumes and cover letters coming to you via email, but you can easily get distracted by all the other communications you receive, ZoomInfo said. Instead, during your blocked-off candidate search time, rely on automatic email forwarding that allows you to stay in one folder so that's all you're seeing.
6) Make your application process more user-friendly
An easy way to avoid the time-suck of email is to receive your applications through a web portal, but unfortunately, too many today are not good for users, according to Indeed. Generally speaking, the simpler the better, especially if you're only receiving plain-text responses, rather than asking applicants to upload files.
7) Book your interviews more efficiently
When you get to the point where you want to actually interview some candidates, it might be wise to book them in a way that's especially convenient for you, Indeed added. That might be one a day at the same time for a whole week, or five in one day. Once you can get yourself into a definitive interview mindset - rather than trying to deal with a more staggered, less patterned schedule - you'll be more efficient.